Actual Stock vs Physical Stock: Why Your Business Needs Both

Most systems show a single stock figure. But in real businesses, the moment you sell something is not always the moment it leaves your shelf, and the moment you buy something is not always the moment it arrives.

Fexten ERP Cloud keeps two balances for every product. Actual Stock is what you own - it changes the instant an invoice or inventory transaction is saved. Physical Stock is what is on your shelf - it changes when goods are received or dispatched with a note.

The difference between the two tells you exactly what has been sold but not yet collected, or bought but not yet received. That means fewer surprises at stock counts, fewer promises you cannot keep and better buying decisions.

If your stores do not use receipt and dispatch notes, Fexten simply moves both balances together - so you get the simplicity of one figure until you are ready for more control.