Fexten
HCM Cloud
Employee records, shifts, attendance, leave, payroll and employee self service in one platform. Attendance flows from fingerprint machines into payroll automatically, and statutory contributions are calculated for you.
Three plans that grow with you
Records, attendance, leave and monthly payroll with EPF & ETF.
Adds branches, rosters, overtime, bank transfers and self service.
Adds tax, performance, HR letters, documents and full self service.
Fingerprint machines capture attendance at every site.
Late, overtime and leave worked out automatically.
Payroll with EPF & ETF in one run, plus a bank file.
Employees see payslips, leave and time cards anywhere.
Every feature, explained
Employee Records
Complete digital records - personal, job, salary, bank and employment history.
Multiple Branches / Offices
Every branch, office and site in one system.
On-boarding & Off-boarding
A structured, documented process for joiners and leavers.
Promotions & Transfers
Designation, salary and branch changes with effective dates.
Shifts & Rosters
Shifts with breaks and grace periods; rotating rosters in LITE and PREMIUM.
Attendance & Break
Punches from fingerprint machines or manual entry, matched to shifts.
Delay & OT Calculations
Late, early and overtime calculated automatically and sent to payroll.
Calendar Events
Public, mercantile and company holidays respected in every calculation.
Leave Management
Leave types, entitlements, balances and approvals linked to payroll.
Performance Management
KPIs and evaluations that guide promotions and increments.
Generate HR Letters
Appointment, confirmation, salary and service letters from templates.
Store HR Documents
Certificates, contracts and records stored securely per employee.
HR Reports
Headcount, attendance, lateness, overtime, leave, joiners and leavers.
Earnings & Deduction Elements
Basic, allowances, incentives, overtime, loans, advances and deductions.
EPF & ETF
Employee and employer contributions at statutory rates, automatically.
PAYE Tax
Income tax on employment income calculated every month.
Payroll Run & Quick Pay
The whole month in one run; Quick Pay for settlements and bonuses.
Organisational Payment Methods
Company bank accounts and methods used to pay salaries.
Personal Payment Methods
Each employee's bank account and preferred way to be paid.
EFT Payment File
A bank transfer file straight from the finalised payroll.
Payslips
Clear payslips with earnings, deductions, contributions and net pay.
Employee Profile
Personal, job and contact details on any device.
Attendance Request & View
View attendance and request corrections for approval.
View Time Card
Clock-in, clock-out, breaks, late minutes and overtime.
Leave Request & View
Apply online, see balances and track approvals.
View Payslip & PAYE Tax
Monthly payslips any time, plus tax deducted in PREMIUM.
View KPI Evaluation
Targets, scores and evaluator comments for each cycle.
View Pay Structure
The elements that make up the employee's salary.
View EPF & ETF Contribution
Monthly retirement contributions, employee and employer.
Request HR Letters
Salary certificates and service letters on request.
Submit Documents
Upload certificates and reports straight to the HR record.
Attendance Alerts
Late arrivals, absences and missed punches - the same day.
Leave Alerts
Pending requests and upcoming absences for every manager.
Fingerprint Machine Configuration
Machines at every branch and site, feeding attendance automatically.
DUPL - Data Uploader
Our team loads employees, salaries, leave balances and bank details.
Easy Migration
A guided move from your current HR or payroll system.
High Performance Server
Extra capacity for larger workforces and month-end peaks.
Secured Database
Role-based access keeps salary data strictly confidential.
Backups & Data Recovery
Regular managed backups of all HR and payroll data.
DEV Instance
A test environment for payroll rules, policies and training.
Be first to use Fexten HCM Cloud.
Join the early access list and we will contact you before launch.